Each year, districts are asked to hold a conference for club members so they can learn about what's happening in Rotary and their district and meet other Rotarians in the area. The conference usually lasts one to two days and includes:

  • A visit from a president's representative, who gives an update on Rotary International and inspires and motivates participants
  • A report on the district, including its successes and challenges
  • An official business meeting to discuss and vote on important district matters
  • Local and international speakers giving information on topics relevant to district members
  • Time to network, reconnect with friends, and find inspiration for continuing service and community leadership

Resources for planning your conference

The district conference committee plans the conference, in collaboration with the governor. Many resources can help you plan your conference:

Five Steps to a Successful District Conference — Explains how to host an innovative and engaging district conference

Manual of Procedure — Contains the policies and procedures Rotary clubs follow, including those related to the district conference: voting, elector credentials, actions of a district conference, and proposing legislation

Rotary's Brand Center — templates for club and district logos, promotional materials, information about the proper use of the Rotary emblem, and guidelines on using color, design, photography, and domain names on your website and in other materials

District Conference Roles and Responsibilities — Outlines the responsibilities of those planning the conference

District Conference Risk Management — Outlines the process for organizing an event in a way that minimizes accidents; includes information about negotiating effective contracts

Protocol — Gives the protocol to be used when recognizing Rotarians during the conference

President's representatives

Find resources for president's representatives and district governors on the President's Representatives page.

Rotary support

Contact your district conference committee chair or district governor for more information about your conference.