9-13 February 2025
Rosen Shingle Creek
Orlando, Florida, USA

Event registration and information

District governors-elect and partners

Register by Friday, 18 October 2024.

Participants must register before booking travel. The deadline for booking travel is Friday, 15 November 2024. Please see the travel section below for more details and restrictions.

Partners must be in Rotary's database before they register. Please reference the Personal Information Sharing/Privacy notice as set forth in the DGE registration form and contact privacy@rotary.org with any questions. After you have reviewed the notice, you may contact data@rotary.org to update your records.

Download the participant booklet for information on registration, program, travel booking instructions, hotel, expenses, accommodations for participants with disabilities, travel insurance, and more.

Register online - DGE

Family members of governors-elect

District governors-elect can register their children to attend general sessions and banquets, at the family's expense. Children 18 and under must always be accompanied by an adult caretaker who is not attending as an official program participant. Participants of the partner program may not serve as caretakers of minor children during the assembly.

Contact ri.registration@rotary.org to register children.

Funded Rotaractors (10-11 February)

Register by Friday, 18 October 2024.

Participants must register before booking travel. The deadline for booking travel is Friday, 15 November 2024. Please see the travel section below for more details and restrictions.

Download the participant booklet for information on registration, program, travel booking instructions, hotel, expenses, accommodations for participants with disabilities, travel medical and accident insurance, and more. You will receive a separate registration link in August.

Observers and Official Participants

You must be a current or past district governor to attend the assembly as an observer. All registrations must be submitted by Friday, 18 October, for observers, directors-nominee, past RI presidents, past TRF chairs, regional magazine editors, and officers of Rotary International in Great Britain and Ireland (Rotary GB&I). Observers can register online through 15 December or on-site beginning 9 February 2025.

Register online - Observers

To receive a copy of the Observer Booklet for important information and/or to register by fax or mail, please write to ri.registration@rotary.org.

Health and safety

Participants are encouraged to evaluate their personal health status and take appropriate precautions to protect themselves and others from illness during the event. The Center for Disease Control and Preventions' recommendations can be found below:

About Preventing Spread of Respiratory Viruses When You’re Sick | Respiratory Illnesses | CDC

Business Travel | Travelers' Health | CDC

Requirements for participation are subject to change, based on updates from local, regional, and national public health authorities. Please check back regularly and check your email for any updates.

Accommodations for participants with disabilities

Rotary International makes every attempt to design our events to be inclusive and accessible for all participants, including individuals with disabilities. A few examples of disability access or reasonable accommodations provided by Rotary include captioning in English for General Sessions, reserved accessible seating for people with disabilities, and scooter and wheelchair access (if requested during registration). To request a reasonable accommodation, please indicate your needs on the registration form and Rotary staff will follow up with you if needed.

Program

Rotary's annual learning event gives incoming district governors the chance to share ideas for strengthening clubs and improving communities with Rotary leaders from around the world. One Rotaractor from each zone will be invited to join incoming governor sessions from Sunday to Tuesday evening.

Keynote speakers and informative presentations will inspire and prepare you to lead your district successfully. Breakout sessions, which use facilitated discussion, will introduce new ways of creating positive change.

Further details on programming will be available in the Program Book and Mobile App closer to the event date.

Governor-elect partner program

Your partner can play an important role during your year as a district governor. To prepare them for what lies ahead, we've planned a full program. Your partner will join you for general sessions, meals, social events, and the Cultural Exchange event, and will also participate in networking events and inspiring and informative presentations and discussions designed specifically for partners.

Housing

Rotary will secure hotel accommodations at the Rosen Shingle Creek for all funded attendees, based on the approved length of stay. Details of your stay will be shared by RI’s housing department in the month of November. Please do not book your own room.

Travel and expenses

Travel

You may book your travel once you have registered and received the welcome invitation email with your Trip ID from RI Travel Services. This email will provide instructions on how to complete your travel arrangements.

All travel must be booked by Friday, 15 November. Please note the following as it pertains to International Assembly travel itineraries:

  • Travel for governors-elect (and partners, if applicable) and other official participants will be purchased though Travel Services-designated RITS agencies at the lowest logical fare in economy class. Any fees for upgrading class of service are the responsibility of the traveler.
  • If an official participant (and partner, if applicable) fails to purchase their travel with Travel Services-designated RITS agencies by Friday, 15 November 2024, RI will fund 50 percent of the lowest logical fare economy class ticket and you will be personally responsible for the remaining fare, taxes, fees, and any additional cost for a higher class of service. Payment must be made at the time of ticketing.
  • Any personal stay extensions will be the responsibility of the participant. RI housing services will not support personal stay extensions associated with International Assembly hotel reservations.
  • Travel purchased locally without approval from Travel Services will not be reimbursed.

Once you have booked your travel, you will receive confirmation and an electronic ticket from your RITS agent.

Contact RI Travel Services at TravelServices@rotary.org with any questions or concerns about travel to and from the International Assembly.

Ground transportation

Rotary will provide shuttle transportation to and from Orlando International Airport (MCO) for participants during major arrival (8-9 February) and departure (14 February). Funded Rotaractors will receive a separate email with departure transportation information.

Accessible transportation will be available for funded attendees traveling with mobility devices such as scooters or wheelchairs. If you require this service, make sure to indicate your need during registration.

Detailed information regarding transportation is available in the participant booklet.

Expenses

Rotary reimburses Rotary funded participants for all reasonable and necessary expenses related to the International Assembly. Reimbursements are not made at the assembly. Find information about reimbursable expenses and the reimbursement procedure in the Participant book.

Dress Code

  • Working part of the day, including general sessions and group discussions - business casual attire (according to the customs of your culture)
  • Sunday, 9 February – Welcome reception – casual
  • Monday, 10 February – Dinner – casual
  • Tuesday, 11 February – Brazilian Dinner and Dance Party – business casual in colors of the Brazilian flag if possible
  • Wednesday, 12 February – Night of Culture / Foods of the World Reception and Dinner – national attire encouraged, or business casual
  • Thursday, 13 February – Closing Banquet – suit and tie, cocktail dress, or formal national dress

Resources & reference

Rotary support